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Table 1 Overview of the variables available in RONCDOC in 2025

From: Rotterdam Oncology Documentation (RONCDOC) – a high-quality data warehouse and tissue collection for head and neck cancer

Variable

Category

Sex

Female/male

Date of birth

Date

Deceased

Yes/no

Final date of follow-up/date of death

Date

Cause of death

Due to HNC/not due to HNC/unknown/not applicable

Smoking

Yes/no/former

Pack years

Alcohol consumption

Yes/no/former

No. alcohol units per week

Adult Comorbidity Evaluation 27

Subscales & total scale

Weight

Kilogram (1 kg = 2.20 pounds)

Weight loss in the past six months

Kilogram (1 kg = 2.20 pounds)

Height

Centimeter (1 cm = 0.39 inches)

Body Mass Index

WHO performance status (Eastern Cooperative Oncology Group score)

0/1/2/3/4

Anemia

Yes/no, cutoff male < 8.5 mmol/L, cutoff female < 7.5 mmol/L (1 mmol/L = 1.61 g/dL)

Heart valve disease

Yes/no

Marital status

Married in a durable relationship or single/widowed

Prior malignancy

Yes/no

Localization prior malignancy

Lung/breast/bowel/prostate/hematologic/head and neck/other

Year of diagnosis of prior malignancy

Year

Treatment for prior malignancy?

Yes/no

Type of treatment for prior malignancy

None/radiotherapy/chemoradiation/surgery/surgery & radiotherapy/chemoradiation & surgery/chemotherapy/surgery & chemotherapy

Tumor

Date of diagnosis

Date

Tumor no in chronologic order

1, 2, 3, 4, 5, etc

Primary or recurrent tumor

First primary/second primary/etc

First recurrence/second recurrence/etc

Recurrence related to

First primary/second primary/etc

Synchronous/metachronous tumor

Not applicable/synchronous/metachronous

Tumor topography

Lip/oral cavity/oropharynx/hypopharynx/pharynx NOSa/glottic larynx/supraglottic larynx/subglottic larynx/larynx NOSa/nasopharynx/unknown primary/salivary glands/nasal cavity/middle ear/sinus/thyroid/skin

Site of tumor

Left/right/middle/bilateral

cTNM

According to the TNM- 7

pTNM

According to the TNM- 7

Tumor morphology

Squamous cell carcinoma/adenocarcinoma/etc

Treatment intention

Curative/palliative because of HNC/palliative because of another tumor/refusal of curative treatment/died before completing diagnostics/unknown

Retropharyngeal nodes

Yes/no

HPV-status (p16 immunoreactivity)

Yes/no

Treatment

Treatment intention

Curative/palliative because of HNC/palliative because of another tumor/refusal of curative treatment/died before completing diagnostics/unknown

Did the patient receive treatment?

Yes/no (patient related)/no (physician related)/died before start treatment

Treatment according to protocol?

Yes/no (patient related)/no (physician related)/died before start treatment

Treatment type no. 1b

None/radiotherapy/chemotherapy/surgery with lymph node dissection/surgery without lymph node dissection/lymph node dissection/other

Start date of treatment no. 1

Date

End date of treatment no. 1

Date

Was treatment no. 1 completed?

Yes/no/not applicable/unknown

Pathology

Pathology specimen ID

 

Pathology specimen date

Date

Pathology specimen type

Biopsy/resection/etc

Pathology specimen characteristics

Tumor site & location/tumor diameter/no. pathological lymph nodes affected (side & level)/diameter of metastasis in mm (if RLNMs are present)/extranodal extension (if RLNMS are present)/depth of invasion (according to 8 th ed AJCC)/resection margin status/WPOI (intended according to 8 th ed AJCC)/invasion pattern/perineural invasion/lymphovascular invasion/histological grade/tumor infiltrating lymphocytes (intended according to 8 th ed AJCC)

  1. Several free text fields were added between variables (not included in this table). A complete overview of all variables can be found in the data dictionary and data entry protocol
  2. aNot Otherwise Specified
  3. bFor each treatment type a separate column was completed on type, start date, end date and completion (no. 1, no. 2, etc.)